Altiqo Scout privacy statement

Use of Google data

Altiqo Scout's use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The use of information received from Google Workspace scopes will adhere to the Google User Data Policy, including the Limited Use requirements.

Altiqo Scout does not use Google Workspace data to develop, improve or train generalized or non-personalized AI or machine learning models.

In plain words: Scout uses data from your Google account only to carry out your own requests. It does not use it for advertising, does not sell it and does not use it to train AI models.

Which data Scout uses

Scout asks for permission one part at a time. You choose what to connect:

• email: Scout reads messages; it sends nothing without your approval, unless you set that yourself per kind of action;
• calendars: only the calendars you choose;
• documents: only the documents you point to, and the documents Scout creates for you;
• tasks;
• your email address, to recognise the connection.

What Scout stores

For each email message Scout stores the Google ID, the thread ID and the time of receipt. For sources that a request read, Scout stores the title and an excerpt of at most 300 characters; the full content is not stored.

Scout also stores your requests, the conversations and what the assistants produce, such as drafts and reports, and a record of your consent with the time and the version of the text.

Processing by an AI model

To produce an answer, summary or proposal, Scout sends the content needed for that request to a language model. This goes through Altiqo's own gateway and a relay service (OpenRouter) to Anthropic.

That content is not used to train AI models.

Who Scout shares data with

Only the model route above, as far as needed to carry out your request. Scout does not sell data and shows no advertising.

Human access

Altiqo staff do not read the content of your email, calendar or documents. Scout's logs contain no content.

Security

The long-lived Google access key is stored encrypted (AES-256-GCM) and never reaches your browser. Only when you open Google's file picker does your browser ask Google itself for an access token that gives access to the files you choose there and nothing else; Scout never hands a key to your browser. Each user's data is separated from the others in the database. Scout is reachable over HTTPS only.

Retention and deletion

Source excerpts (the title and a short fragment of what Scout read) are kept for 30 days and then deleted automatically. The activity log is kept for 180 days. Database backups are stored encrypted and removed after 30 days. Your requests, conversations, results and memory facts are kept until you delete them or delete your account.

You can disconnect Google at any time in Scout's settings: Scout then revokes access at Google and deletes the connection. Documents Scout already created for you stay in your Google account. You can also revoke access at myaccount.google.com/permissions.

You can delete your account and all your data yourself in Scout's settings. Scout keeps only a record that the account existed, so that a restored backup does not bring your data back. Deletion from the backups themselves follows on its own after the retention period of 30 days. If deleting does not work, ask via scout@altiqo.be.

Who is responsible

Legal name

to be added

Address

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Enterprise number

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Hosting location

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Contact

Questions about this statement or your data: scout@altiqo.be.